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OVERVIEW

Coordinates and manages all logistical aspects of SMPS educational and program meeting planning including the annual conference (Amplify A/E/C), workshops, and the Chapter Leadership Symposium (CLS), and internal on-site staff meetings. 

RESPONSIBILITIES

1. Executes events promptly, within financial constraints, while meeting or surpassing expectations.
2. Manages attendee and speaker logistics, monitors and tracks contracts and task order budgets, and coordinates travel arrangements as needed.
3. Manages the registration and data entry for all event and educational functions.
4. Researches locale and venue for programs and events.
5. Arranges for meeting space and coordinates staff and board travel for meetings and retreats.
6. Participates in site inspections.
7. Assists with managing contracts, RFPs, and vendor agreements, which may involve overseeing hotels, A/V vendors, and guest speakers.
8. Serves as primary contact and oversees the work of vendors and suppliers during events.
9. Coordinates with staff on logistics of programs and events.
10. Directs onsite workers in preparing banquet and convention rooms and erecting displays and exhibits.
11. Conducts inspection of rooms and displays to ensure they meet the requirements and preferences of the group.
12. Assists in the coordination of print and web communications related to events and programs.
13. Accountable for organizing seamless SMPS presentations, training venues, and various activities for SMPS members and guests.
14. Defines, communicates, and manages timelines and priorities for all projects.
15. Responsible for the development of meeting materials, document reproduction and assembly, routing, tracking, and file management, as well as shipping and tracking of meeting materials, and processing of speaker honoraria and participant reimbursement.
16. Works closely with various SMPS committees as they align with programs and events.

POSITION REQUIREMENTS

This position requires experience in developing and coordinating a diverse range of educational and informational programs, including small-scale, in-person events, as well as online and remote learning initiatives. This position should have familiarity with adult learning theory and its application in various learning environments.

QUALIFICATIONS AND SKILLS

• Four-year degree or an equivalent combination of education and/or experience
• 3-5 years of related meeting planning and program coordination experience
• Excellent organizational, planning, program management, communications skills, and follow-through abilities
• Self-directed, highly professional, and collaborative
• Solid problem-solving, analytical, and time management skills
• Demonstrated ability to prioritize and meet deadlines with great attention
  to detail
• Proactive approach and ability to think things through, anticipate solutions and next steps, and see the bigger picture
• Association experience is strongly preferred
• Certified Meeting Planner (CMP) is desired

TECHNICAL

• Proficiency in Microsoft Office 365 (Word, Excel, and PowerPoint, etc.)
• Association and learning management system (LMS) experience is strongly preferred
• Familiarity utilizing online tools and updating website information using WordPress preferred
• An openness to embracing new technology

About Society for Marketing Professional Services

BUSINESS TRANSFORMED THROUGH MARKETING LEADERSHIP. The Society for Marketing Professional Services (SMPS) is a community of marketing and business development professionals working to secure profitable business relationships for their A/E/C companies. Through networking, business intelligence, and research, SMPS members gain a competitive advantage in positioning their firms successfully in the marketplace. SMPS offers members professional development, leadership opportunities, and marketing resources to advance their careers. Today, SMPS represents a dynamic network of over 7,000 marketing and business development professionals from architectural, engineering, planning, interior design, construction, and specialty consulting firms located throughout the United States and Canada.

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