career center

The Payroll Specialist oversees all aspects of bi-monthly payroll and benefits for AMIA.

This is a part time, non-exempt position. AMIA is a fully remote employer.

Dimensions

This position has no direct reports.

This position has no budget authority.

Nature and Scope

The Payroll Specialist is responsible for all aspects of payroll processing for AMIA staff, conducting review, analysis, and entry of payroll related information – including 401k contributions and reporting - ensuring accuracy and compliance with wage and hour laws. This position ensures all necessary state and local tax jurisdictions are active and in compliance. Additionally, this position oversees all employee benefits including the annual open enrollment process.

Principle Accountabilities

The Payroll Specialist:

• Is responsible for all aspects of payroll processing for AMIA staff.  Conducts review, analysis and entry of payroll related information ensuring accuracy and compliance with wage and hour laws.

• Ensure all necessary state and local tax jurisdictions are active and in compliance.
• Administers and oversees all employee benefits including the annual open enrollment process.
• Updates and maintains employee information in payroll system and complete payroll records.
• Ensure all elected benefits are processed and reconcile benefit invoices for accuracy.
• Responsible for balancing, processing, and maintaining 401K reporting for compliance.
• Assists in preparation of payroll and benefit reporting including journal entries and expense recognition monthly.
• Maintains procedures for payroll and benefit processes.
• Perform other special projects and administrative duties as assigned and be available to support other department personnel as needed.

Essential Functions

• Must be able to accurately process payroll and withholding according to schedule.
• Must be able to identify and apply for necessary state and local tax accounts.
• Must be able to support benefits administration and documentation, including open enrollment.
• Must be able to understand 401k compliance needs.
• Must be able to research and investigate information necessary for the successful performance of duties.

Team and Individual Responsibilities

• Own member issues until resolved or until another team member accepts responsibility for issue resolution
• Cross-train in other roles of the team - as appropriate
• Actively participate in staff and department meetings
• Aid and assist the team to accomplish planned work
• Actively experiment to improve current systems and offer solutions/options when presenting problems
• Resolve conflicts directly, quickly, completely, and be able to give and take feedback across all interactions
• Communicate clearly by being clear, concise, well organized, and carefully proofread all correspondence
• Share status/information on projects to assist other team members in their work

Team and Company-Wide Responsibilities

• Communicate deadlines with lead-time for the team
• Contribute to cooperative, healthy, team spirit
• Communicate individual and team issues in a positive way
• Proactively provide data and useful resources to staff
• Deliver a high level of customer service for internal as well as external customers

Ideal Behaviors

• Ability to work effectively in a member-focused, team-oriented environment
• Ability to build, motivate and maintain an effective project team to accomplish project goals
• Ability to manage and collaborate with internal staff
• Ability to analyze situations, exhibit good judgment and make sound, ethical decisions
• Ability to collaborate, cooperate and be flexible
• Ability to plan and manage deliverables and costs
• Ability to effectively communicate in oral and written form
• Ability to think strategically and act tactically and proactively
• Ability to re-prioritize assignments, change directions and deliver results
• Ability to accept responsibility, criticism and correct problem situations
• Exhibits initiative to grow the online learning program
• Willing to take ownership for assigned work
• Exhibits a commitment to excellence in member service and to the goals and values of AMIA

Qualifications

• College degree preferred
• Prior experience with multi-state payroll and benefits required
• Highly motivated and organized with a strong work ethic
• Exceptional MS office skills including Outlook, Excel, and the use of other technologies including time keeping and payroll processing tools.
• Excellent verbal and written communications skills
• Possible to travel to annual meeting in November; possible occasional extended hours as required.

About American Medical Informatics Association

AMIA ® (American Medical Informatics Association ®) is a community committed to the vision of a world where informatics transforms people’s care. Over the last 35 years, the use of informatics has grown exponentially to improve health and to make better healthcare decisions. Today, informatics is the key to accelerating the current goals of healthcare reform. Every day millions of people benefit from informaticians' ability to accelerate healthcare’s transformation by collecting, analyzing and applying data directly to care decisions. Data produced throughout health and healthcare is the driving force of informatics and its ability to innovate critical advancements that directly benefit people. AMIA’s members are critical to discovering these insights, which is why AMIA is committed to being the professional home for the informaticians of today and the driver of informatics’ future.

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