Washington, D.C.
Alexandria, Virginia
Alexandria, Virginia
Mount Laurel, NJ
Alexandria, Virginia
Posted: 04-May-23
Location: Calverton, Maryland
Type: Full Time (Remote & In Office)
Categories:
Are you looking for a collaborative work environment with amazing benefits, supportive colleagues, and room to grow? IANA is a fast-paced trade association dedicated to supporting our members who keep North America’s supply chain moving. We are expanding our dynamic events team and looking for the right person to help us make our event experience even better.
What you will do:
This position provides support for the logistics and operations of the Association’s conferences, exhibitions, and meetings. As IANA’s Conferences & Events Coordinator, you will:
- Assist with conference housing management, including staff rooms, hotel contract monitoring, housing partner communications, and housing data maintenance.
- Assists with event logistics (such as meeting room and food & beverage set-ups, signage, vendor requirements, schematics, etc.).
- Coordinates the shipping of meeting related materials to and from event locations.
- Assist with sponsorship fulfillment, including correspondence, collection and tracking of graphics, sponsored items, etc.
- Support pre- and on-site registration, such as badge generation and verification.
- Assist with the event mobile app to include developing and uploading content as well as coordinating onsite support.
- Coordinate logistics for scholarship schools/universities’ attendance at EXPO, to include correspondence, housing management, etc.
- Collect and maintain departmental SOPs and KPIs.
- Assists Office Manager with in-house meeting set-ups as needed.
- Special projects and other duties as assigned.
What we are looking for:
- A member-focused team player with an outgoing, positive attitude.
- Excellent interpersonal and communication skills are a must.
- Ability to prioritize work in an environment with multiple and competing interests.
- A talent for working independently with minimal supervision as well as effectively on a team.
- A self-starter, able to follow instructions and handle confidential information with discretion.
- Tech savvy with demonstrated proficiency with the Microsoft Office suite.
- Knowledge of association management systems (specifically netForum) highly desired.
- Working knowledge of design programs (Canva, Adobe suite, etc.) and web-based applications (JotForm, Smartsheet, MapYourShow, etc.) a plus.
- 2+ years of experience providing meeting planning and support within a fast-paced, professional environment (preferably at a trade association).
- Undergraduate degree required.
A little about us:
Our hybrid work environment strikes the perfect balance—we are in the office Tuesdays through Thursdays and work remotely Mondays and Fridays. We have an unbeatable benefits plan (including health insurance, dental, life insurance, short- and long-term disability insurance, and more), a generous 401(k)-retirement plan, paid time off, and 12 paid holidays.
Based in Calverton, Maryland—just outside the Washington DC beltway—the Intermodal Association of North America (IANA) is a 1,000+ member non-profit trade association. Our mission is to promote the benefits of intermodal cargo transportation (think containerized freight) through advocacy, education, and networking. Intermodal connects the global supply chain of stakeholders, moving billions of dollars in cargo every day. IANA is the connecting force behind intermodal freight.
IANA is an equal opportunity employer. All applicants will be considered for employment without attention to race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
All interested applicants should submit a cover letter and resume to rtroy@intermodal.org.