Atlanta, Georgia
Washington, D.C.
Alexandria, Virginia
Alexandria, Virginia
Alexandria, Virginia
Mount Laurel, NJ
Posted: 15-May-23
Location: Washington, D.C.
Type: Full Time
Categories:
Required Education:
Are you passionate about planning and first-rate meetings and events? The American Public Transportation Association (APTA) is seeking a highly motivated and detail-oriented Meetings Manager to join our dynamic team in Washington, D.C. The Meetings Manager will join a team of meetings professionals responsible for the planning and execution of APTA’s meetings through the implementation of strategy, delivery of objectives and execution of logistics. They will play a vital role in ensuring the successful execution of assigned events, creating meaningful experiences for our attendees, and advancing the goals of our organization. This is an excellent opportunity for a skilled professional with strong organizational abilities and a passion for event planning to make a significant impact in the public transportation industry.
Responsibilities include: managing all logistical aspects of conferences - housing, audio-visual, food & beverage, signage, decorating, and trade show; preparing and monitoring budgets for assigned conferences and workshops, ensuring appropriate utilization of funds; preparing meeting reports and identifying trends; coordinating with exhibitors and sponsors as appropriate; researching venues for programs, analyze options, and make recommendations accordingly; negotiating and reviewing contracts with hotels and other vendors; overseeing and monitoring contractual arrangements with hotels, housing, audio-visual, registration, and decorating vendors; working cooperatively with other APTA departments, event host agencies, and event planning committees; staying updated on meeting planning trends, standards, and innovations by attending lectures, seminars, conferences, and meetings; and conducting pre-conference and post-conference meetings with APTA senior leadership and staff as appropriate.
Qualifications include: bachelor's degree required, with a minimum of 5 years' experience in event management (CMP designation preferred); strong organizational, project management, and budgeting skills; proficient in working under tight deadlines, handling multiple projects concurrently, and delivering events on-time and within budget; ability to develop and analyze qualitative and quantitative data; excellent written and oral communication skills; proven ability to cultivate and strengthen relationships and partnerships, with a strong emphasis on providing exceptional customer service; willingness to travel to support conferences; and experience working with NetForum and eShow is a plus.
We offer a convenient Metro location, excellent benefits, and competitive salary. Please email cover letter and resume to Human Resources at aptajobs@apta.com. Principals Only
APTA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws.