D.C.
Alexandria, VA
Posted: 07-Sep-23
Location: Washington, D.C.
Type: Full Time
Categories:
Preferred Education:
Additional Information:
| I. Purpose of Position |
| To assist legal department personnel research, organize, analyze, draft, and prepare a variety of written materials supporting AdvaMed’s legal policy work, and internal legal and governance matters. The Paralegal will also manage (1) the Legal department (internal) SharePoint site; (2) all Legal and Compliance policy content on AdvaMed.org, as well as provide administrative support for department personnel. |
| II. Essential Duties of Position |
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Legal Policy Research and Support · Researches and assembles background materials to support the analysis of legislation, administrative agency notices / proposed rules / guidance, and other legal policy proposals · Tracks and analyzes national, state and international legislative and regulatory activities impacting the medical device industry and trade association operations · Supports in the development of Strategic Planning trackers and tools to support AdvaMed’s overall strategic plan
Governance Support · Provides support for Legal, Compliance, Privacy, and Board meetings held in-house and outside the office, including preparing meeting materials (e.g., proofreading, formatting, printing, preparing binders); researching costs and developing budget; scheduling conference rooms, catering, and technical needs; disseminating meeting agenda, materials, and minutes; preparing invitations, correspondence, and registration; incorporating last-minute changes into materials as needed · Prepares, proofreads, edits, distributes, and maintains documentation and information, including briefing materials, correspondence and mailings, meeting announcements, agendas, minutes, and comments; incorporates last-minute changes to materials as needed
Internal Legal Support and Legal Administration · Supports the legal department’s working group activities at the direction of the team attorneys, including keeping Salesforce data tracking up to date · Prepares narrative summaries, charts, tables, graphs, or other visual aids for data reporting · Manages AdvaMed Code Certification processes, including assisting members through the certification process, tracking certifications, reviewing/updating Salesforce data as needed · Inputs working group benchmarking surveys into survey tool (e.g., SurveyMonkey, Poll Everywhere), manages data collection, cleaning/scrubbing, review, analysis, and report generation · Supports policy benchmarking by de-identifying and compiling member company policies · Assists with the gathering and analysis of information, materials, documents, reports, and evidence necessary to respond to discovery or other information requests · Provides administrative support and assistance to department head and team, including expense report preparation, and maintenance of departmental staff’s schedules and the department calendar · Prepares, tracks, and administers department budget, including invoice tracking
Travel Requirements: 5% Hybrid Work Policy: Resident Worker – minimum 3 days onsite per week; work events and responsibilities may require 4-5 days per week onsite during certain periods |
| III. Knowledge, Skills, and Abilities (KSAs) |
| · Ability to obtain, aggregate, and organize information regarding laws, regulations, and other legal documents · Knowledge of nonprofit corporate law and governance principles · Knowledge of the legislative and rule-making process and legal citations · Ability to establish and maintain effective working relationships with others at all organizational levels · Personal and professional integrity and ability to earn and keep respect of peers and colleagues · Ability to exercise discretion, confidentiality, and care in handling complex matters · Ability to perform legal research using reference materials generally available within a law library and/or electronic resource tools · Ability to analyze, review and revise policy and legal documents · Exceptional ability to communicate effectively verbally and in writing · Ability to draft policies, minutes, resolutions, reports, and talking points · Ability to organize and prioritize workload with flexibility and adapt to constantly changing priorities · Ability to work on projects independently or with little supervision with independent judgment and initiative · Ability to understand and follow written and oral directions · Ability to use and knowledge of office equipment · Proficient in the use of relevant Microsoft Office Suite software, including Microsoft Word, Excel, PowerPoint, and Outlook · Proficient in the use of Salesforce and various survey and governance platforms · Advanced to expert proofreading skills · Knowledge of budgets and basic accounting concepts · Experience with meeting and conference planning · Experience with processing expense reports |
| IV. Specifications | ||
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| Minimum Education Required: | Bachelor’s degree required |
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| Minimum Experience Required: | 2+ years’ experience required |
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| Desired/ Preferred: | Paralegal Certification or Undergraduate degree in Paralegal Studies Law firm or corporate experience Experience with web site development and/or maintenance Experience with the healthcare industry or not for profit organizations |
Standard AdvaMed Office Position
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
- Physical Activities: Occasional standing, walking, talking, and hearing. Frequent typing.
- Visual Acuity: The worker is required to have close visual acuity to perform activities such as: preparing and analyzing data, extensive reading, and viewing a computer terminal.
Environmental Conditions: The worker is not substantially exposed to adverse environmental conditions.