Alexandria, VA
1400 Crystal Drive, Arlington VA
1400 Crystal Drive, Arlington VA
Posted: 17-Jun-25
Location: Atlanta, GA
Type: Full Time
Categories:
Required Education:
Additional Information:
Location: Primarily remote, with biweekly team meetings in Buckhead (Atlanta, GA)
Travel Required: Up to 20% domestic and international
Website: www.yposouthern7.org
YPO Southern 7 Chapter is seeking a dynamic and enthusiastic Event Coordinator to join our small, supportive team. This role is ideal for someone who thrives in a fast-paced environment, enjoys engaging with executives and their spouses/partners, and is passionate about organizing exceptional educational and social events.
You’ll be a key player in bringing world-class experiences to life—working closely with the Chapter Director, planning committees, and vendors. The position offers flexibility and the opportunity to make a meaningful impact as a valued member of the YPOS7 family.
Primary Responsibilities
Event Coordination – Multi-Day Retreats
- Collaborate with Chapter Director, meeting planners, and committees
- Build and manage event registration websites
- Handle attendee registration and support (confirmations, changes, billing)
- Coordinate airport transfers (registration, billing, reporting)
- Collect attendee information through surveys
- Maintain up-to-date rosters and event apps
- Manage event materials, supplies, and shipments
- Attend and support 3 major retreats annually (5–6 nights each)
Board Support
- Plan and execute Spring and Fall board meetings
- Attend meetings and prepare/distribute meeting minutes
- Maintain chapter leadership roster and website updates
Other Events
- Support 1–2 annual Diversity, Equity & Inclusion (DEI) events
- Manage 2–3 additional chapter/network events per year
General Support
- Assist with chapter-wide goals and initiatives as needed
- Participate in YPO global/regional workshops and trainings
- Respond promptly to member inquiries and requests
Ready to join a purpose-driven, high-energy team?
We look forward to connecting with professionals who bring both creativity and precision to event planning.
Key Skills & Qualifications
- Exceptional attention to detail
- Strong ability to prioritize and manage multiple projects
- Proactive problem-solving skills
- Excellent email and calendar management
- Strong verbal and written communication
- Adaptable, collaborative team player
- Willingness to travel (approximately 20%)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Preferred Experience
- Event planning and logistics
- Experience working with executives or high-level stakeholders
- Familiarity with tools such as CVENT (or similar CRM), Zoom, Canva, and Constant Contact; interest in learning and using new systems/technology
- Customer support with a friendly, empathetic approach
- Strong organizational skills and deadline management