The Coordinator, Education & Meetings provides essential administrative and coordination support to NECA’s Education and Convention & Meetings teams. This role plays a key part in supporting the planning, delivery, and continuous improvement of education programs, meetings, and events that serve NECA members. Working in a collaborative, team-oriented environment, the Coordinator supports day-to-day operations, maintains accurate data and reporting, and helps ensure programs are executed efficiently and professionally. This is an entry-level opportunity for someone interested in building a career in association management, education programming, or meetings and events.

REQUISITE EDUCATION AND EXPERIENCE:

• One to two years of relevant administrative, coordination, or office experience (internships or part-time experience acceptable)
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Clear and professional verbal and written communication skills
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• High attention to detail and accuracy
• Ability to work independently while contributing as a collaborative team member
• Demonstrated discretion and ability to handle confidential information
• Basic bookkeeping or financial tracking experience is a plus, but not required

WORKING CONDITIONS:

• Hybrid work environment with an average of three days per week in the office
• General office setting
• Occasional travel may be required in support of meetings or events

DUTIES:

• Provides administrative support to the executive directors, including scheduling, expense reports, note-taking, and general office tasks.
• Monitors and assists with the preparation of departmental budgets, processes invoices, submits necessary information, and prepares reporting.
• Supports meetings and events held at the NECA office
• Creates, updates, and maintains the data integrity of elements within NECA’s Membership Database and learning management system.
• Develops reports on program attendance, usage, and feedback.
• Responds to or refers inquiries regarding meetings and educational programs and services as received from NECA members and chapters, industry organizations, and the public.
• Assists in preparation of staff schedules, shipments, signage, name badges, presentations, and materials for meetings and conferences.
• Supports members of the Education and Convention & Meetings departments on an as-needed basis.
• Supports NECA committees, task forces, and advisory councils as needed
• Performs other general administrative duties and other duties as assigned.

What You’ll Learn

In this role, you will gain hands-on experience and exposure across education programming, meetings management, and association operations. With direct support from experienced leaders, you will learn how to:

• Support the planning and execution of professional meetings, conferences, and educational programs
• Collaborate with internal teams, members, committees, and external partners in an association environment
• Manage logistics and details that contribute to successful events and programs
• Maintain and analyze program data within membership databases and learning management systems
• Prepare reports and insights related to attendance, engagement, and participant feedback
• Build foundational skills in budget tracking, invoice processing, and financial reporting
• Strengthen professional communication and organizational skills through daily interaction with staff and stakeholders

This role provides a strong foundation for future growth in education programming, meetings and events, project coordination, or association management.

Who This Role Is Ideal For

This role is ideal for an early-career professional who is interested in building a career within an association or nonprofit environment and enjoys supporting programs that serve members.

You may be a strong fit if you:

• Are organized, detail-oriented, and enjoy coordinating details that keep programs running smoothly
• Thrive in collaborative, team-oriented environments and value strong working relationships
• Are comfortable managing multiple priorities in a deadline-driven setting
• Communicate clearly and professionally with a wide range of stakeholders
• Enjoy behind-the-scenes work that contributes to high-quality meetings, events, and educational offerings
• Are eager to learn, grow, and take on increasing responsibility over time
• Have an interest in education, meetings and events, or association management

Why Work at NECA

NECA is a member-driven association committed to education, professional development, and industry advancement. Employees at NECA work in a collaborative and mission-focused environment where teamwork, respect, and shared purpose guide the work.

At NECA, you will:

• Be part of a supportive, close-knit team that values collaboration and shared success
• Gain hands-on experience supporting education programs and meetings that directly serve members
• Work alongside experienced professionals who are invested in mentoring and professional growth
• Develop transferable skills in coordination, communication, data management, and operations
• Contribute to meaningful work that supports learning, engagement, and connection across the industry
• Benefit from a hybrid work environment that supports flexibility and work-life balance

Equal Opportunity and Commitment to Inclusion

NECA is committed to creating an inclusive and welcoming workplace where all employees feel valued and supported. NECA is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic. We encourage candidates from diverse backgrounds and experiences to apply.

For more information, visit www.necanet.org 

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