The Assistant Executive Director serves as a strategic and operational partner to Executive Director. This role is responsible for managing the overall member experience, key initiatives, driving organizational priorities, supervising select team members, and ensuring the effective operation of the Theta Xi Headquarters in Atlanta, GA. Acting as a liaison with internal and external constituents, the Assistant Executive Director helps streamline decision-making, ensures alignment with organizational goals, and provides oversight for critical projects.

Key Responsibilities

• Facilitate the designing of an experience for brothers from the time of joining Theta Xi throughout their alumni experience and serve as the genesis point for metrics to measure impact.
• Through the day-to-day management of the Undergraduate Experience, Organizational Growth, Alumni Experience, Leadership Education, and Service areas, design a lifetime engagement model.
• Oversee the chapter-facing teams who are tasked with providing appropriate training to members, partnering with campus administrators, advisors and other staff as it relates to chapter accountability and rehabilitation plans.
• Partner with the Executive Director in the management and execution of the Fraternity’s strategic plan.
• Take the lead among the Fraternity staff team to update and regularly review goals and progress made toward the strategic plan.
• Partner with the Executive Director on staff development, internal organizational planning and shaping the Theta Xi experience.
• Oversee the programs, events and opportunities provided by Theta Xi. This includes, but is not limited to: Vredenburgh Presidents Academy, Rising Stars Academy and Newell Officer Academy, and Anniversary Convention.
• Serve as staff liaison to and collaborate with volunteers to select District Directors, Delegates to the Grand Lodge (chapter advisors), and national committees.
• Recruit volunteers and oversee the development of the volunteer experience.
• Interface with the Fraternity’s insurance provider when needed.
• Serve as the leader of the risk response team, work on cases when assigned, monitor progress, support chapter accountability and rehabilitation plans and provide resources to assist those chapters in successfully completing their sanctions.
• Be part of the after-hours response procedures for any emergencies that may arise.
• Responsible for financial oversight and management of program budgets related to areas of responsibility.
• Represent the Fraternity at industry events along with or in place of the Executive Director.
• Ability to travel as needed, which could be up to 40% of the time.
• Other opportunities as assigned.

Who are we looking for?  

• An established and accomplished professional with 5+ years of experience with policy governance or association management and an understanding of higher education. Background areas should include staff supervision, volunteer development, event management, crisis response, and chapter operations. Experience may include college campuses, fraternity/sorority headquarters or umbrella associations.
• A motivated, respected, energetic and supportive professional with advanced knowledge of the fraternity/sorority industry and a desire to be a change-maker in a progressive organization.
• A sense of humor, ability to connect with different personalities and a true collaborative spirit.
• Someone with the ability to see the bigger picture while not afraid to get into the weeds on projects.
• A motivational leader to support and mentor their team.

Interested applicants should submit their cover letter, resume, and up to 3 references.

About Theta Xi Fraternity Headquarters

Theta Xi Fraternity, founded on April 29, 1864, at Rensselaer Polytechnic Institute (RPI) in Troy, New York, is one of the oldest fraternities in the United States. The fraternity is rooted in core values of leadership, service, and lifelong friendship, which guide its programs and initiatives. Theta Xi places a strong emphasis on leadership development and community engagement, offering its members opportunities to grow as responsible citizens and future leaders. Its educational programs, including national leadership academies, are designed to equip members with skills that extend beyond college life and into their professional and personal endeavors.

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